Privacy Policy

Please take the time to read this Privacy Policy as it explains how we collect, use and store your personal information, and the rights you have in relation to the protection of your personal information.

According to the EU General Data Protection Regulation (GDPR) 2016/679, which states rules relating to the protection of natural persons with regard to the processing of personal data and rules relating to the free movement of personal data, modified and completed, IT SMART SYSTEMS S.R.L. with Fiscal Code 14463722, Registered under no. J40/1225/2002, with its registered office in Țibleș Alley, no. 26, 6th district, Bucharest, Romania (hereinafter referred to as „ITSS”) has the obligation of safely managing and only within specified scopes the personal data that you provide by filling the following fields of the online form: first name, last name, e-mail address and cv.

The scope of collecting the above mentioned data are: providing products and services.

You are not compelled to provide your personal data. Your refusal, however, may severely affect the actions that need to be undertaken in order to fulfill the above mentioned scopes.

The registered data is being used by IT SMART SYSTEMS S.R.L.

According to the EU General Data Protection Regulation (GDPR) 2016/679, you have the right to access your data, to intervene over it, the right not to be subject of an individual decision and the right to address justice. In the same way, you have the right to oppose to the processing of your personal data and request deletion*. In order to benefit from these rights, you can submit a written request, dated and signed, to the following e-mail address: letstalk@itsmartsystem.eu Your right to address justice is also acknowledged.

If any of your data is incorrect, please notify us as soon as possible.

NOTE:

* any person has the right to oppose, for legitimate reasons, to the processing of personal data. The right to oppose may be excluded within certain legal scopes (e.g. data processing undertaken by the financial services, the police, justice or social security). Therefore, this endorsement cannot exist if the processing is mandatory;

* however, any person has the right to oppose freely and without justification to the processing of personal data within the scope of direct marketing.

Our policy relating to personal data processing is updated periodically; whenever we make a change, we will display on our website https://itsmartsystems.eu/, at the bottom of the page, the date of the latest policies updates, so that we keep our users updated on any changes we have made.

Usage of Privacy Policy

In this policy, we are explaining the means in which we process, collect, use, trade and protect your personal data when you make use of our products and services, as well as our website.

About us

IT Smart Systems is a system integrator, working with partners across Europe since 2002.

We started our journey implementing projects in IT/Telecom in Romania. The company grew constantly since then, both as team-members and as portfolio of solutions and clients. We are guided by openness, agility, reliability and technological innovation & security. We are currently digitalization and systems integration enthusiasts, constantly enhancing our capabilities by embracing our client’s tech challenges in successful implementations. We are building and providing reliable expertise in Identity & Access Management, Digital Customer Experience, Digital Identity, Open banking, Microservices Security and API Strategy to keep IT simple.

In this policy relating to the processing of personal data:

“we/ours” refers to IT SMART SYSTEMS S.R.L.;

“third party” refers to any other entity but us or yourself.

Our headquarters are located on Țibleș Alley 24 - 26, 6th district, Bucharest, Romania. We are registered in Romania under no. J40/1775/2007 with the name of IT SMART SYSTEMS S.R.L. You can reach us by using the contact form on our website https://itsmartsystems.eu/.

Your opinion is important to us – if you have any questions about the policy relating to the processing of personal data, please, feel free to send us a message us by using the contact on our website https://itsmartsystems.eu/.

OTHER

Our Principles

IT SMART SYSTEMS SRL has committed to respecting your private life. We are taking matters regarding the processing of personal data very seriously, as well as the security and the legal compliance relating to the protection of your personal data and private life.

Basic notions about the personal data we collect from you.

We use the personal information that you submit to us on our Career section on the site to decide on your suitability for the role that you have applied for.

If you are successful and accept the role we will use your personal information provided during the online application process to carry out pre-employment screening (further details of which will be provided to you at the time) and this information will also form part of your employment file.

If you are unsuccessful or choose not to accept the role, we will retain your details for a period of twelve months from the date that you submitted the data.

IT SMART SYSTEMS SRL will process your personal data based on:

Your consent when you submit the data for an open role.

The legal interests of IT SMART SYSTEMS SRL, for example, fraud prevention, maintaining security for our networks and services. Whenever we rely on this legal basis to process your data, we evaluate our commercial interests to ensure that they do not prevail over your rights. In addition to that, in some cases you have the right to oppose to this processing.

The compliance with an imperative legal request, including, for example, labor law.

The consent you grant when IT SMART SYSTEMS SRL is not based on any other legal basis. Consent can be withdrawn at any time.

For example, we will collect your personal data when you:

when you submit your name, surname, e-mail address and/or cv on the site;
contact us through various channels (for example messenger apps on social media platforms), or ask us for information about a product or service;
take part in a competition or study.

We use cookies – small text files stored in your browser. Our website uses a cookie for the site operation (a functional type of cookie). You have the option of accepting or declining the cookie and knowing when a cookie is sent to your computer. If you choose to decline, you may not be able to use certain portions of our Site.

If you want to delete it, the “Help” section of the browser you are using should provide instructions on how to locate the file or directory that stores cookies.

We will use your personal data for the following purposes:

To provide our service;
To answer any questions or concerns you may have about our products or services;
To improve the service we offer;
Improvements and innovations on our products and services.

Career

The Career applications section on the site is addressed to all guests who access the ITSS site and are looking for an open role.

You can apply to an available role that you may be interest in by submitting your name, surname, e-mail address and your CV (in any format is accepted e.g. pdf, word etc.) you confirm you are interested and you agree to us storing your CV for the recruitment process.

We limit access to our database only to human resources department and to the manager of the respective position for which you applied. The data is stored in our e-mail server. We will store the data that you provide to us only as long is necessary for the recruitment process.

Fraud management and law enforcement

We will disclose information if this is justified in order to protect us against fraud.

It may also be necessary to disclose your information in order to comply with the legal obligation to respond to the legal requests of the authorities. Your personal data will be communicated only when we believe, in good faith, that we have an obligation to do so in accordance with the law and on the basis of an exhaustive assessment of all legal requirements, also we will give you prior notification about any disclosure.

Marketing and individualizing the services we offer

As our client, if you have given your consent, we will keep you informed about the new products and services, we will send you newsletters, invite you to participate in thematic events or authorized courses, or we will inform you about offers and promotions.

You can control your marketing permissions and the data we use to personalize these communications at any time by visiting our site https://itsmartsystems.eu/ or by contacting us at e-mail address letstalk@itsmartsystems.eu

Online Advertising

We may also combine data collected through cookies with other data we have collected. If you do not want us to process any information by using cookies, check the “Help” section of the browser you are using, which should provide instructions on how to locate the file or directory that stores cookies, in order to remove them.

Remember that choosing to opt out of interest-based advertising will not stop showing ads – but they will no longer be personalized according to your interests.

Fraud management and law enforcement

We will disclose information if this is justified in order to protect us against fraud, protect our rights or property, or protect the interests of our clients.

How long do we store your personal data

We will store your information as long as we are required by law. If there is no legal requirement, we will only store them as long as necessary.

Your rights according to the EU General Data Protection Regulation (GDPR) 2016/679.

The right to rectify personal data. You have the right to rectify the data we store about you if it is not correct. If your personal data needs to be updated or you believe it may be incorrect, you can contact us by email: letstalk@itsmartsystems.eu;
The right to oppose the processing of your personal data. Under certain circumstances, you have the right to oppose to the processing of your personal data IT SMART SYSTEMS S.R.L.;
The right not to receive marketing messages. If you do not want to receive marketing messages from IT SMART SYSTEMS SRL about our services and products and / or our partners’, you can opt out of all marketing communications;
The right to withdraw consent, at any time, for the processing of data concerning you under a request sent to the email letstalk@itsmartsystems.eu;
The right to your data portability, in the sense of the transfer of your personal data to another controller designated by you;
The right not to be subject to a decision based exclusively on the automated data processing: You will not be subject to a decision based exclusively on the automated data processing;
The right to deletion. IT SMART SYSTEMS SRL aims to process and store your data only as long as it is necessary. Under certain circumstances, you have the right to ask us to delete your personal data that we own.

How to submit a complaint

If you would like to contact us about any of your rights or to make a complaint regarding the way we make use of your personal data, please contact us by e-mail letstalk@itsmartsystems.eu. We will make every effort to help, but if you are still not satisfied, you may contact the National Authority for Personal Data Processing Supervision – contact details can be found at www.dataprotection.ro.

The Update of the Confidentiality Policy

This Confidentiality Policy may be updated from time to time, for example following the amendment of the relevant legislation. We encourage the visitors of our website to verify this page periodically in order to get informed on the latest news as to our confidentiality practices.